──
SynByteIT ERP, Purchase
Purchase
Streamlined procurement, every section of the purchase module shown in full below, from vendor selection and RFQ through PO, three-way match, vendor bills and replenishment, integrated with inventory and accounting.
- Built on Odoo Community
──
Who it's for
Ideal for
Any business that buys from vendors and wants approval control, vendor comparison, and clean procure-to-pay with no manual re-keying. Fully connected to the rest of SynByteIT ERP, so Purchase works as one system with your finance, stock and HR.
Vendor Management
- Vendor profiles, contact, address & bank details
- Vendor pricelists, per vendor, multi-currency, auto price selection
- Payment terms, Net 30 / 60 / custom per vendor
- Vendor tags, local, international, preferred
- Vendor portal, vendors view / confirm POs (self-service)
- Vendor ranking, rate delivery time & quality
- Preferred vendors, auto-selected per product on reorder
- Vendor documents, contracts & certificates on record
- Alternative vendors, multiple per product for price comparison
- Blacklist vendors, warning on PO creation
Request for Quotation (RFQ)
- Create RFQ, manual or from reorder rule, add products & quantities
- Send to vendor, email RFQ as PDF direct from ERP
- Multiple-vendor RFQ, send to many, compare responses
- RFQ comparison, side-by-side price comparison
- Vendor response, record quote: date, price, lead time
- Convert to PO, one-click RFQ → PO after selection
- RFQ templates, save common product lists
- Expiry date, validity date, track quote expiry
- Internal notes, private buyer notes
- Cancellation, cancel with reason, optional vendor notify
Purchase Orders, Creation & Management
- PO creation, from RFQ or direct, products, qty & price
- PO approval workflow, single or multi-level, amount-based
- PO confirmation, PDF email to vendor
- PO amendments, modify open POs with version tracking
- Partial delivery, receive partial, track remaining qty
- PO status tracking, Draft → Confirmed → Received → Billed
- Landed costs, add freight / duty, allocate to stock value
- PO notes, internal & vendor-facing, T&C on document
- Taxes on PO, auto-apply product taxes
- Currency per PO, USD, QAR, EUR with auto conversion
Purchase Order Approval
- Single approval, manager approves all POs
- Amount threshold, auto-approve below limit, escalate above
- Multi-level, CFO approval for large orders, configurable tiers
- Approval notifications, email with one-click approve link
- Rejection reason, approver note, returned to buyer
- Audit log, every approval action logged: who, when
Purchase Agreements & Blanket Orders
- Blanket orders, agree price for a period, release orders against it
- Purchase agreements, framework agreement with terms
- Call for tenders, request bids from multiple vendors
- Agreement expiry, track validity, alert before expiry
- Usage tracking, releases against agreement, remaining qty / value
- Multiple deliveries, split agreement into scheduled shipments
Goods Receipt & Three-Way Match
- Goods receipt (GRN), confirm stock received, match to PO, auto inventory update
- Partial receipt, receive part, backorder remainder
- Return to vendor, create return, auto reverse stock
- Three-way match, PO qty = GRN qty = Bill qty, discrepancy alert
- Receipt valuation, cost price on receipt (FIFO / Average / Standard)
- Delivery reference, record vendor delivery-note ref
- Lot / serial tracking, on receipt, full traceability
- Multi-step receiving, input – quality check – storage
- Receipt reports, GRN summary & detail by vendor / date
Vendor Bills & AP Integration
- Auto bill creation, from GRN or PO, one click, zero double entry
- Bill matching, match to PO & GRN, quantity & price check
- Bill approval, configurable workflow before payment
- Partial bills, bill for partial receipts
- Credit notes, vendor credit for returns, linked to bill
- Payment terms, auto-populate from vendor, due-date calc
- Batch payments, pay multiple bills grouped by bank
- SEPA payments, export bank payment file
- Early-pay discount, capture vendor discounts, auto-calc
- AP ageing, overdue bills in 30 / 60 / 90-day buckets
Purchase Reporting & Analytics
- Purchase dashboard, total spend, open-PO value, overdue receipts
- Spend by vendor, purchases per vendor, % of total spend
- Spend by product, top purchased products, volume & value
- Purchase vs budget, actual vs approved, variance by category
- Lead-time analysis, vendor delivery performance, avg days
- Price variance, PO price vs actual bill, % & QAR variance
- RFQ conversion rate, RFQs converted to POs by vendor / buyer
- Pending receipts, ordered not yet received
- Pending bills, received not yet billed (accruals support)
- Custom exports, any report to Excel / PDF
Replenishment & Reordering
- Reorder rules, min / max stock, auto-trigger PO / RFQ
- Make to order, PO triggered by sales order
- Lead-time setup, vendor lead + security lead time
- Replenishment wizard, review all items to reorder on one screen
- Multi-step routes, receive – quality – store
- Safety stock, buffer level above minimum trigger
──
From the live system
Purchase in SynByteIT ERP
Real screens on Odoo Community. Click to enlarge.
SynByteIT ERP · Odoo Community
